How much do commercial coffee machines cost?

How much do commercial coffee machines cost?

How much do commercial coffee machines cost? As with all office equipment, the price can vary greatly. There are many things to consider when you are looking at getting an office coffee machine. Below, we list the key areas of expense you should look at when considering a hot drink machine for your workplace.

Commercial coffee machine prices

Commercial vending style coffee machines come in a range of prices. To buy outright, prices range from £1000 – £20,000, if leasing the cost can be as little as £20 a week. However, the price of the actual machine is not the only thing you should consider. The ongoing costs should also factor into our decision to purchase a coffee machine. The one-off price and ongoing cost are dependent on the purchase type, the machine needed, and the coffee as well as ongoing maintenance. 

Commercial coffee machine purchase types; Buy, Lease or Rent

The first costing factor is whether you will buy, lease or rent a commercial coffee machine. Each has its advantages and disadvantages, as well as different cost implications. Of course, the specific coffee machine you choose will also determine the cost. We explain in more detail how to choose a coffee machine, in our article, ‘Which commercial coffee machine should I choose?’

Buying a commercial coffee machine

Some businesses prefer to own their office equipment and prefer not to deal with lease agreements and contracts. If you can afford to buy outright, it’s just a case of which machine fits your needs and budget. This is a large upfront cost, but you won’t pay any continual monthly costs on the asset.

Leasing a commercial coffee machine

You may consider leasing an office coffee machine. This is a great option for smaller businesses, as there are minimal upfront costs.  It also means you will pay a predictable monthly bill. As coffee machines are considered office equipment, they are often allowable as a 100% tax-relief business expense. They can be offset against your pre-tax profit when leased or rented. You will own the machine at the end of the term or you can get a brand new machine and continue your lease.

Renting a commercial coffee machine

Renting is great for smaller companies who don’t have the upfront capital to invest in a coffee machine. It’s also great for businesses with a changing workforce, for instance in seasonal industries. At the end of your rental period, you do not own the coffee machine, and it must be returned to the supplier. It can also be more expensive in the long run to rent rather than buy. If it is something you know your office needs and will use for a long time, look to buy or lease.

Coffee costings

There is nothing sadder than a coffee machine without coffee beans, so you’ll have to keep it topped up.   You need to consider the cost of coffee throughout the month. Look at your existing office coffee consumption and work out the average cups per day. Your coffee machine supplier should be able to tell you how much coffee the machine uses and therefore how often you’ll need to replenish it. From here, you can work out the average monthly cost of coffee. 

Ongoing Maintenance & Repairs

It’s not just about the machine or the coffee, you need to consider what happens if your machine breaks or you suspect it’s not giving you the best brew possible. It’s always best to have a backup plan for when things don’t go as expected.

If you are renting or leasing a machine, the supplier will often provide a service package. You should check whether there are any additional fees for servicing repairs or if it is included in a service agreement. If you buy your machine outright, you may have to pay an additional fee every month to keep the machine in tip-top condition. If you don’t opt for an ongoing maintenance service, you could be hit with a hefty bill should the worse happen. 

Our Commercial Coffee Machines cost

Check out our range of coffee machines to compare prices. Here at the Coffee Desk, we do things a bit differently. When you buy or lease a machine from us we will service the machine during its warranty period free of charge. This includes parts, labour and a replacement machine should anything go wrong.  We only ask that you buy Coffee Desk ingredients. This is so that we can guarantee the quality of the ingredients used and can calibrate your machine to make the optimal drink. Fill out the form below to book your free 7-day trial or email james@thecoffeedesk.co.uk.